Westward School

Medical Conditions Policy

This policy applies to the EYFS, main school and out of school care.

Policy Statement

Westward School is an inclusive community that welcomes and supports pupils with medical conditions, both long term and short term.

The school provides all pupils with any medical condition/s the same opportunities as all Westward pupils.

We will help to ensure they can;

  • be healthy
  • stay safe
  • enjoy and achieve
  • make a positive contribution
  • achieve economic well being once they’ve left school

The school makes sure all staff, including temporary and supply staff are aware of each child’s medical condition/s and understand their duty of care in the event of an emergency.

All staff feel confident in knowing what to do in an emergency.

At Westward we understand that certain medical conditions are serious and potentially life threatening, especially if poorly managed or misunderstood.

We also understand the importance of medication and care being taken as directed by healthcare professionals and parents.

All staff receive regular training on the impact that medical conditions can have on pupils.

Policy FrameworK 

The policy framework outlines how we meet the medical needs of children with long-term medical conditions.


1. The school is an inclusive community that supports and welcomes pupils with medical conditions.


  • Westward School  is welcoming and supportive of pupils with medical conditions. It provides children with medical conditions with the same opportunities and access to activities (both school based and out-of-school) as other pupils. No child will be denied admission or prevented from taking up a place in this school because arrangements for their medical condition have not been made.


  • Pupils and parents feel confident in the care they receive from the school and the level of care that meets their needs. We listen to the views of pupils and parents.


  • Staff understand the medical conditions of pupils at Westward and that they may be serious/life threatening, adversely affect a child’s quality of life and impact on their ability to learn.


  • We understand that all children with the same medical condition will not have the same needs.



2. This school’s medical policy is drawn up in consultation with a wide range of local key stakeholders within both the school and health settings.


  • Pupils, parents, school staff, the proprietors and relevant healthcare professionals were consulted in the formulation of this policy.


3. The medical conditions policy is supported by a clear communication plan for staff, parents and other key stakeholders to ensure its full implementation.


  • Each child with a medical condition has an individual health care plan(IHP) which explains what help they need in their normal daily routine and in the case of an emergency.


  • Regular meetings are held between relevant school staff and parents to keep each child’s individual healthcare plan up to date.


  • Amendments and updates made to a child’s individual healthcare plan is shared with all staff during staff meetings. A copy of each child’s current individual health care plan is held  in the school office and a further copy is available in the staff room.


4. All staff understand and are trained in what to do in an emergency for children with medical conditions.


  • We ensure that all staff providing support to a pupil have received suitable training and on-going support, to make sure that they have the confidence to provide the necessary support and that they fulfil the requirements set out in the pupil’s individual healthcare plan. Training will be provided  by the specialist nurse/other suitably qualified healthcare professional and/or the parent. The specialist nurse/other suitably qualified healthcare professional will confirm their competence and the school will keep up to date records of all training undertaken and by whom.


  • All staff receive regular update training in what to do in a medical emergency and this is refreshed at least once a year.


  • The individual healthcare plan will accompany a pupil should they need to attend hospital. Parental permission will be sought and recorded in the individual healthcare plan for sharing the individual healthcare plan within emergency care settings.


5. All staff understand and are trained in the school’s general emergency procedures.


  • All staff, including temporary or supply staff, know what action to take in an emergency and receive regular updates at least annually.


  • If a pupil needs to attend hospital, a member of staff (preferably known to the pupil) will stay with them until a parent arrives, or accompany a child taken to hospital by ambulance. Staff will not take pupils to hospital in their own cars. In the case of an ambulance being required, the member of staff will accompany the child to hospital in a taxi/minicab. In all cases parent/s will be kept fully informed as to the condition and location of their child.


6. The school has clear guidance on providing care and support and administering medication at school.


  • The school understands the importance of medication being taken and care received as detailed in the pupil’s individual healthcare plan.


  • We will make sure that there are several members of staff who have been trained to administer medication and meet the care needs of an individual child. We will ensure that there are sufficient numbers of staff trained to cover any absences, staff turnover and other contingencies. The school’s proprietors ensure the appropriate level of insurance and liability cover.


  • We will not give medication (prescription or non-prescription) to a child under 16 without a parent’s written consent except in exceptional circumstances, and every effort will be made to encourage the pupil to involve their parent, while respecting confidentiality.


  • When administering medication, for example pain relief, we will check the maximum dosage and when the previous dose was given. Parents will be informed if this differs from their written consent form directions. The school will not give a pupil under 16 aspirin unless prescribed by a doctor.


  • At Westward we will make sure that a trained member of staff is available to accompany a pupil with a medical condition on an off-site visit, including overnight stays.


  • Parents at Westward understand that they should let the school know immediately if their child’s needs change.


  • If a pupil misuses their medication, or anyone else’s, their parent is informed as soon as possible and the school’s disciplinary procedures are followed.


7. This school has clear guidance on the storage of medication and equipment at school.


  • At Westward we make sure that all staff understand what constitutes an emergency for an individual child and makes sure that emergency medication/equipment is readily available whenever the child is in school and on off-site activities, and is not locked away.


  • Competent pupils may carry their own medication/equipment, or they should know exactly where to access it. Younger pupils will be supervised by staff.


  • Pupils can carry controlled drugs if they are competent, otherwise the school will keep controlled drugs stored securely, but accessibly, with only named staff having access. Staff can administer a controlled drug to a pupil once they have had specialist training.


  • The school will make sure that all medication is stored safely, and that pupils with medical conditions know where they are at all times and have access to them immediately.


  • The school will store medication that is in date and labelled in its original storage container where possible, in accordance with its instructions. The exception to this is insulin, which though must still be in date, will generally be supplied in an insulin injector pen or a pump.


  • Parents are asked to collect all medications/equipment at the end of each school term, and to provide new and in-date medication at the start of each term.


  • This school disposes of needles and other sharps in line with local policies. Sharps boxes are kept securely at school and will accompany a child on off-site visits. They are collected and disposed of in line with local authority procedures.


8.This school has clear guidance about record keeping.


  • Parents at this school are asked if their child has any medical conditions on the enrolment form.


  • At Westward we use an individual healthcare plan to record the support an individual pupil needs around their medical condition. The individual healthcare plan is developed with the pupil (where appropriate), parent, school staff, specialist nurse (where appropriate) and relevant healthcare services.


  • Individual healthcare plans are regularly reviewed, at least every year or whenever the pupil’s needs change.


  • The pupil (where appropriate), parents, specialist nurse (where appropriate) and relevant healthcare services hold a copy of the individual healthcare plan. Other school staff are made aware of and have access to the individual healthcare plan for the pupils in their care.


  • This school makes sure that the pupil’s confidentiality is protected.


  • We seek permission from parents before sharing any medical information with any other party.


  • The school meets with the pupil (where appropriate), parent, specialist nurse (where appropriate) and relevant healthcare services prior to any overnight or extended day visit to discuss and make a plan for any extra care requirements that may be needed. This is recorded in the pupil’s individual healthcare plan which accompanies them on the visit. Some insurance companies request ‘fit to travel’ written confirmation to validate the policy.


  • The school keeps an accurate record of all medication administered, including the dose, time, date and supervising staff.


9. This school ensures that the whole school environment is inclusive and favourable to pupils with medical conditions.

This includes the physical environment, as well as social, sporting and educational activities.


  • At Westward we are committed to providing a physical environment accessible to pupils with medical conditions and pupils are consulted to ensure this accessibility. This school is also committed to an accessible physical environment for outdoor activities.


  • We ensure that the needs of pupils with medical conditions are adequately considered to ensure their involvement in structured and unstructured activities, extended school activities and residential visits.


  • All staff are aware of the potential social problems that pupils with medical conditions may experience and use this knowledge, alongside the school’s anti-bullying policy, to help prevent and deal with any problems. They use opportunities such as PSHE, assemblies and science lessons to raise awareness of medical conditions to help promote a positive environment.


  • The school understands the importance of all pupils taking part in physical activity and that all relevant staff make appropriate adjustments to physical activity sessions to make sure they are accessible to all pupils. This includes out-of-school clubs and team sports.


  • All relevant staff are aware that pupils should not be forced to take part in activities if they are unwell. They should also be aware of pupils who have been advised to avoid/take special precautions during activity, and the potential triggers for a pupil’s medical condition when exercising and how to minimise these.


  • This school makes sure that pupils have the appropriate medication/equipment/food with them during physical activity.


  • This school makes sure that pupils with medical conditions can participate fully in all aspects of the curriculum and enjoy the same opportunities at school as any other child, and that appropriate adjustments and extra support are provided.


  • All staff understand that frequent absences, or symptoms, such as limited concentration and frequent tiredness, may be due to a pupil’s medical condition. We will not penalise pupils for attendance if their absences relate to their medical condition.


  • The school will refer pupils with medical conditions who are finding it difficult to keep up educationally to the SENCO who will liaise with the pupil (where appropriate), parent and the pupils healthcare professional.


  • Pupils at this school learn what to do in an emergency.


  • The school makes sure that a risk assessment is carried out before any off-site visit. The needs of pupils with medical conditions are considered during this process and plans are put in place for any additional medication, equipment or support that may be required.  


10. This school is aware of the common triggers that can make common medical conditions worse or can bring on an emergency. The school is actively working towards reducing or eliminating these health and safety risks and has a written schedule of reducing specific triggers to support this.


  • At Westward we are committed to identifying and reducing triggers both at school and on out-of-school visits.


  • School staff have been given training and written information on medical conditions which includes avoiding/reducing exposure to common triggers. It has a list of the triggers for pupils with medical conditions at this school, has a trigger reduction schedule and is actively working towards reducing/eliminating these health and safety risks.


  • The individual healthcare plan details an individual pupil’s triggers and details how to make sure the pupil remains safe throughout the whole school day and on out-of-school activities.


  • We review all medical emergencies and incidents to see how they could have been avoided, and change school policy according to these reviews.


11. Each member of the school and health community knows their roles and responsibilities in maintaining and implementing an effective medical conditions policy.


  • At Westward we work in partnership with all relevant parties including the pupil (where appropriate), parent, school’s proprietor, all school staff, employers and healthcare professionals to ensure that the policy is planned, implemented and maintained successfully.


12. The medical conditions policy is regularly reviewed, evaluated and updated.


  • In evaluating this policy, we seek feedback from key stakeholders including pupils, parents, specialist nurses, other relevant healthcare professionals, school staff, local emergency care services and the proprietors.

          The views of pupils with medical conditions are central to the evaluation process.


Policy last updated: July 2017